Taylor-Morley Property Management

What We Do Our central office administrative staff provides crucial support functions which allows our property managers to focus their attention on on-site matters such as maintenance and service. BOOKKEEPING/ACCOUNTING All bookkeeping, accounting and other financial functions are directly supervised by a full-time Controller. The accounting functions include but are not limited to:

rent/assessment rolls;
income and expense summaries;
general ledgers;
accounts receivable/payable records;
monthly/annual financial reports;
bank statement reconciliation; and
reserve allocation reports.

PLANNING/BUDGETING All long-range plans and recommendations are developed under the supervision of a full-time certified public accountant (CPA) and are based upon the owner's objectives and expectations. Management planning, budgeting and tracking of all income and expenses are accomplished jointly by an on-site manager (when appropriate) and/or an experienced property supervisor and reviewed by a certified public accountant (CPA). Our general property management services are:

annual operating budget;
bids/quotes for improvements/services;
approval/recommendation on operating expenditures;
annual inspections for long-range planning needs;
recommend necessary cash reserves/escrows;
procure hazard/other insurance coverage as necessary;
provide/assure usage of maintenance forms and records;
operating policies/procedures;
analyze/recommend adjustments to operating assessments;
staff representation for after-hours owner/management meetings; and
perform other management activities as directed.

PROPERTY MANAGER DUTIES

prepares proposed budgets;
conducts quarterly inspections and records results;
conducts weekly operating inspections;
maintains equipment and supply order forms;
maintains a purchase order system;
obtains competitive bids for capital improvements approved by the property owners;
assures prompt response to all maintenance calls/complaints;
maintains a preventative maintenance schedule; and
coordinates performance of services.

MAINTENANCE TECHNICIAN DUTIES

responds to all maintenance calls/complaints, records disposition on numbered work orders, returns actions copy report to property supervisor;
repairs covered by the property management agreement within his/her skill level;
performs preventative maintenance: caulking; gutter cleaning; changing filters in common HVAC; oiling motors; exterior window washing; exterior painting leveling and servicing AC compressors;
grounds maintenance; general clean-up; fertilization and watering;
erosion repairs; spraying of trees and shrubs; raking and mulching; and janitorial services.

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